Executive Assistant

Executive Assistants work closely with the employer to provide administrative support, usually on a one-to-one basis. They help their employer to make the best use of their time by dealing with secretarial and administrative tasks.

Executive Assistants often act as the employer’s first point of contact with people from both inside and outside the home. Tasks are likely to include:

  • Making appointments
  • Managing calendars & email correspondence
  • Devising and maintaining systems
  • Data management and filing
  • Arranging travel, visas and accommodations
  • Traveling with the employer (as requested)
  • Taking notes or dictation at meetings
  • Providing general assistance during presentations
  • Screening phone calls
  • Handling all inquiries and requests when appropriate
  • Meeting and greeting visitors at all levels
  • Organizing and maintaining diaries
  • Producing documents
  • Briefing papers, reports and presentations
  • Organizing and attending meetings
  • Ensuring employer is well prepared for meetings

In addition to supporting the employer, many Personal Assistants also have their own personal workload and responsibilities. The scope of the Personal Assistant’s role can be extensive and additional duties may include:

  • Carrying out special projects
  • Research
  • Managing accounts and budgets
  • Making decisions and delegating work to others in the manager’s absence
  • Recruiting and training junior staff

If you are interested in applying, or if you would like more information on the process of hiring a Executive Assistant, please contact us at info@executivedomestic.com.